Executive Administrative Assistant
Western Shasta Resource Conservation District Western Shasta Resource Conservation District Anderson, CA Anderson, CA Full-time Full-time $20.
99 - $28.
53 an hour $20.
99 - $28.
53 an hour 13 days ago 13 days ago 13 days ago Executive Administrative Assistant Western Shasta Resource Conservation District - Anderson, CA 96007 Full Time (40 Hours/Week) Salary Range:
$20.
99/hour-$28.
53/hour DOE The Executive Administrative Assistant (EAA) is a full-time position with the Western Shasta Resource Conservation District (WSRCD).
Resource Conservation Districts are non-regulatory special districts that work to support local conservation efforts on private and public lands.
We partner with landowners and managers, government agencies, and stakeholder groups to enhance natural resources by providing education and outreach programs, technical assistance, and project implementation.
We are seeking an EAA to provide administrative support to upper management.
Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests.
You will also perform clerical duties, such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and taking notes at meetings.
Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.
The EAA will assist the Management Staff (District Manager, Chief Financial Officer, Grant Accountant and Human Resources Manager) in all aspects of the District's administrative operations.
This includes organizing business files, assisting project staff with mailings and mail retrieval from the District Post Office Box, and any other administrative and accounting activities pertaining to the operation of the District.
The EAA will work most closely with the Grant Accountant to make sure all invoices, reports, and other deliverables are addressed promptly.
The EAA will assist with administering all Board Meetings and any administrative requirements related to keeping the district business on track.
Responsibilities/Duties include:
District Accounting (Assisting the District Grant Accountant) (60%) Assist the Grant Accountant with tasks associated with Grant Accounting including:
Preparing and submitting grant invoices in Quickbooks for reimbursement.
Preparing and submitting requests for grant advances, financial status reports, and assisting in the necessary budget amendments to grantors and funding agents as necessary.
Account Payables and Receivables.
Compiling vehicle mileage by grant for journal entry support.
Preparing for annual audits to ensure a smooth and easy auditing process.
District credit card reconciliation tasks.
Grant financial report preparation, when appropriate.
Maintaining the Project Invoicing Tracker and associated spreadsheets.
Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed.
And any other tasks assigned by the Grant Accountant.
District Human Resources (Assisting the District Human Resources Manager) (30%) Assist the Human Resources Manager with tasks associated with Human Resources including:
Completing payroll tasks as appropriate.
Maintaining accurate and up-to-date human resource files, records, and documentation.
Maintaining the integrity and confidentiality of human resource files and records.
Answering frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, new hire orientation etc.
; referring more complex questions to appropriate senior-level HR staff or management.
Preparing workers compensation and property liability carrier reporting.
Conducting Periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Providing clerical support to the HR department.
Responding to records requests and FOIA (Freedom of Information Act) requests.
Conducting communications between the District and external benefits providers and vendors.
Planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Managing the District Staff Calendar and coordinating the scheduling of standing meetings including weekly staff meetings, monthly board meetings, and any other meetings as necessary.
And any other tasks assigned by the HR Manager.
District Operations (Assist the District Manager with General Office Management) (10%) Assist the District Manager with general office management tasks including:
Handling District correspondence via the general information email and directing incoming calls.
Greeting visitors at the front desk and directing them to the appropriate staff.
Retrieving mail from the District Post Office Box and opening and distributing mail to appropriate staff.
Tracking and restocking general office supplies, such as printer paper and ink, pens, pencils, bathroom and cleaning supplies, etc.
And any other tasks assigned by the District Manager.
Required Qualifications/Knowledge:
Associate's degree with coursework in business, accounting, administration, or other related fields or equivalent experience (at least 2 years working in an office environment).
Ability to work with a variety of people with diverse interests, backgrounds, and communication styles.
Able to work independently and as part of a team.
Experience with basic accounting principles, 10-key, and experience with Quickbooks.
Knowledge of and proficiency with computer applications such as Microsoft Office Products including Word, Excel, and Teams; Google Suite, Zoom, Doodle, etc.
Strong written and oral communication skills, including interpersonal networking skills, public speaking, and relationship building.
Highly organized and motivated self-starter with the ability to prioritize.
Desired Skills:
Cloud Storage Management Skills.
Excellent computer skills.
Ability to develop effective and comprehensive reports, correspondence and other written materials.
Able to create/input data on multi-page spreadsheets with various formulas.
Excellent verbal and written communication skills.
Experience with Governmental accounting and grants preferred but not required.
Physical Requirements Prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 15 pounds at a time.
Job Type:
Full Time Benefits 12 Paid Holidays Per Year (New Year's Day, MLK Day, President's Day, Memorial Day, 4th of July, Labor Day, Veteran's Day, Thanksgiving, Friday after Thanksgiving, Christmas Eve, Christmas Day, and 1 Floating Holiday) Medical, Dental, and Vision 100% paid by District Matching Retirement Plan 80 Hours of Paid Time Off accrued each year 80 Hours of Vacation accrued for first year (increases after 1 year) Most benefits start after 30 days of employment Open until filled.
Job Type:
Full-time Pay:
$20.
99 - $28.
53 per hour Expected hours:
40 per week
Benefits:
Dental insurance Health insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Anderson, CA 96007:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
99 - $28.
53 an hour $20.
99 - $28.
53 an hour 13 days ago 13 days ago 13 days ago Executive Administrative Assistant Western Shasta Resource Conservation District - Anderson, CA 96007 Full Time (40 Hours/Week) Salary Range:
$20.
99/hour-$28.
53/hour DOE The Executive Administrative Assistant (EAA) is a full-time position with the Western Shasta Resource Conservation District (WSRCD).
Resource Conservation Districts are non-regulatory special districts that work to support local conservation efforts on private and public lands.
We partner with landowners and managers, government agencies, and stakeholder groups to enhance natural resources by providing education and outreach programs, technical assistance, and project implementation.
We are seeking an EAA to provide administrative support to upper management.
Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests.
You will also perform clerical duties, such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, and taking notes at meetings.
Our ideal candidate can manage a large, diverse workload and knows how to prioritize tasks in a fast-paced environment.
The EAA will assist the Management Staff (District Manager, Chief Financial Officer, Grant Accountant and Human Resources Manager) in all aspects of the District's administrative operations.
This includes organizing business files, assisting project staff with mailings and mail retrieval from the District Post Office Box, and any other administrative and accounting activities pertaining to the operation of the District.
The EAA will work most closely with the Grant Accountant to make sure all invoices, reports, and other deliverables are addressed promptly.
The EAA will assist with administering all Board Meetings and any administrative requirements related to keeping the district business on track.
Responsibilities/Duties include:
District Accounting (Assisting the District Grant Accountant) (60%) Assist the Grant Accountant with tasks associated with Grant Accounting including:
Preparing and submitting grant invoices in Quickbooks for reimbursement.
Preparing and submitting requests for grant advances, financial status reports, and assisting in the necessary budget amendments to grantors and funding agents as necessary.
Account Payables and Receivables.
Compiling vehicle mileage by grant for journal entry support.
Preparing for annual audits to ensure a smooth and easy auditing process.
District credit card reconciliation tasks.
Grant financial report preparation, when appropriate.
Maintaining the Project Invoicing Tracker and associated spreadsheets.
Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed.
And any other tasks assigned by the Grant Accountant.
District Human Resources (Assisting the District Human Resources Manager) (30%) Assist the Human Resources Manager with tasks associated with Human Resources including:
Completing payroll tasks as appropriate.
Maintaining accurate and up-to-date human resource files, records, and documentation.
Maintaining the integrity and confidentiality of human resource files and records.
Answering frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, new hire orientation etc.
; referring more complex questions to appropriate senior-level HR staff or management.
Preparing workers compensation and property liability carrier reporting.
Conducting Periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
Providing clerical support to the HR department.
Responding to records requests and FOIA (Freedom of Information Act) requests.
Conducting communications between the District and external benefits providers and vendors.
Planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Managing the District Staff Calendar and coordinating the scheduling of standing meetings including weekly staff meetings, monthly board meetings, and any other meetings as necessary.
And any other tasks assigned by the HR Manager.
District Operations (Assist the District Manager with General Office Management) (10%) Assist the District Manager with general office management tasks including:
Handling District correspondence via the general information email and directing incoming calls.
Greeting visitors at the front desk and directing them to the appropriate staff.
Retrieving mail from the District Post Office Box and opening and distributing mail to appropriate staff.
Tracking and restocking general office supplies, such as printer paper and ink, pens, pencils, bathroom and cleaning supplies, etc.
And any other tasks assigned by the District Manager.
Required Qualifications/Knowledge:
Associate's degree with coursework in business, accounting, administration, or other related fields or equivalent experience (at least 2 years working in an office environment).
Ability to work with a variety of people with diverse interests, backgrounds, and communication styles.
Able to work independently and as part of a team.
Experience with basic accounting principles, 10-key, and experience with Quickbooks.
Knowledge of and proficiency with computer applications such as Microsoft Office Products including Word, Excel, and Teams; Google Suite, Zoom, Doodle, etc.
Strong written and oral communication skills, including interpersonal networking skills, public speaking, and relationship building.
Highly organized and motivated self-starter with the ability to prioritize.
Desired Skills:
Cloud Storage Management Skills.
Excellent computer skills.
Ability to develop effective and comprehensive reports, correspondence and other written materials.
Able to create/input data on multi-page spreadsheets with various formulas.
Excellent verbal and written communication skills.
Experience with Governmental accounting and grants preferred but not required.
Physical Requirements Prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 15 pounds at a time.
Job Type:
Full Time Benefits 12 Paid Holidays Per Year (New Year's Day, MLK Day, President's Day, Memorial Day, 4th of July, Labor Day, Veteran's Day, Thanksgiving, Friday after Thanksgiving, Christmas Eve, Christmas Day, and 1 Floating Holiday) Medical, Dental, and Vision 100% paid by District Matching Retirement Plan 80 Hours of Paid Time Off accrued each year 80 Hours of Vacation accrued for first year (increases after 1 year) Most benefits start after 30 days of employment Open until filled.
Job Type:
Full-time Pay:
$20.
99 - $28.
53 per hour Expected hours:
40 per week
Benefits:
Dental insurance Health insurance Paid time off Retirement plan Vision insurance Schedule:
8 hour shift Monday to Friday Ability to Relocate:
Anderson, CA 96007:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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